Guides

MindLogger Admin Guide

How do I create an admin account in MindLogger?

Creating an administrator account in MindLogger is the same process as for creating a user account. You will first need to sign up via the mobile application or website. After entering your information, the system will create an account and then you will be able to log in to the admin panel.

Your next step is to create (or upload) an applet (explained below). Once the applet has been added to your admin dashboard, you are the owner of that applet, and it is time to invite others to use or help administer your applet.

Inviting applet users

An applet user is a person you want to have use your applet and from whom you want to collect data. You will need to use the invitation form to invite each user:

All data collected from an applet is de-identified (kept separate from the personal information), so when entering the new user’s personal information, you will also need to enter a secret ID. The secret ID will be the only way to identify whose data the user belongs to in the future; it is therefore essential to enter something for the secret ID you can cross-reference. The panel also generates a signup link that you can provide to your users for them to sign up for a MindLogger account with access to the applet you created.

[Every MindLogger user has administrative privileges to create their own applets and invite their own users and administrators to the applets they create.]

Inviting other administrators

Other administrators can collaborate with you on administering your applet. You can invite administrators in the same way as you would invite new users (above) and assign them to one or more of the following roles: manager, coordinator, editor, or reviewer (there is only one owner per applet).

With MindLogger, an editor can create an applet with voice, pictures, videos, writing, drawing, and survey response options (left), the applet can be administered to an intended population of users (middle), and reviewers can view and export data collected from the users (right):

As an owner of an applet, when you create a group of applet administrators for the first time, you will need to name your organization. Your administrators will need to switch their admin panel view to your organization using this icon at the top right of the header:

The organization’s name will be used to differentiate which account your administrators are on. Each applet has its own permissions group that is not shared with the other applets you own.

A new user must be invited to the applet using the invitation form. After entering their information and administrator role, select Submit. The new administrator for your applet will receive an invitation email from us. After the new administrator has accepted the email invitation, they will be able to access the applet in the administrator role you selected.

What permissions do people have in MindLogger?

Below are the different roles and the access each has to your applet:

How do I create an applet?

The applet builder was developed for you to create your own MindLogger applet without the need for any coding or design experience. This instructional guide serves to explain available features and how you create your own applet.

  • Sign into your admin panel.

  • Select the “+” and “LAUNCH BUILDER”.

  • Enter an “Applet Name” and “Applet Description”.

  • Start building your first activity.

  • Enter an “Activity Name” and “Activity Description”.

  • Entering a “Preamble” is an optional but useful way to communicate to the end user on the first screen of the applet.

  • Select “Add Item” and then “Blank Item” to start creating items in the applet builder that end users will respond to.

  • Enter “Item Name” to distinguish between items you create within the builder.

  • Add the content or question that you want the user to respond to in the “Question” field.

  • Choose an “Input Type” from a dropdown list of possible items.

  • Save the item.

  • Repeat steps 7-11 until you have added all items for an activity.

About Page

Using the “About Page Edit”, enter information about the applet for the end user to learn more about the applet, its purpose, and any other relevant information.

Conditional Logic

The default screen order presented to the end user follows the order of the list of items that you create.

Conditional logic is when the end user’s selection of one or more response options of an item skips to another item that is not the next item in the list. Once the order of your items have been entered into the builder, start adding the conditional logic you need.

  • Click “Add conditional logic”.

  • Select “Radio”, “Checkbox” or “Slider” from the menu for the conditional logic you want to set up.

  • Make the appropriate selection for the condition you are creating and save.

Publish

Once your applet has been created the way you want, select “Save to dashboard. Depending on the size of the applet, it may take a few minutes to build, but you will receive an email when it is complete.

How do I schedule an applet?

Every applet has its own schedule that can be set for the group of all users or for each individual user. If a schedule is set for a specific user, then that user will no longer see the group schedule. The schedules that are created are localized to the user’s time zone and updated as the user moves to different time zones.

Schedules can be created for each activity within an applet for multiple times in a day. All applet activities are by default available 24 hours a day and 7 days a week to all users. The first time you add a scheduled event and unselect the Always Available checkbox, the activity will only show up for that event you created and will no longer show up every day, 24 hours a day.

Scheduling options

One-time completion: Set activity for one-time use. If the user completes the activity, then the activity will no longer be available to that user.

Timer: Set the amount of time the user will have to complete the activity after the user starts the activity. The time will continue to count down even if the user navigates away from the app. If the user does not complete the activity, any data that has been recorded will be stored.

Idle timer: Set the amount of time the user can be idle before they complete the activity after the user starts the activity. If the user does not complete the activity, any data that has been recorded will be stored.

Access begins at/ends at: Set the start time and end time when users can access the activity. When set, the applet will show the activity on the scheduled day and display the time that the user has access to the activity.

Repeats: Set the activity to repeat on a daily, weekly or monthly basis.

Notification options

Notifications can be scheduled for each activity, and are localized to the device’s time zone. Notifications can be scheduled at specific times or at random times within a time window. MindLogger will then send a notification at the specific time or within the time window.

What is an applet, activity, item,…?

Term   Description
“Applet”   Collection of one or more activities containing items that the end user will view or respond to.
“Activity”   Collection of one or more items that the end user will view or respond to.
“Item”   Component within an activity presented on a screen for a user to respond to:
    - Radio button
    - Checkbox
    - Text box
    - Slider
    - Text box
    - Time range selector
    - Date selector
    - Slider
    - Photo capture
    - Video capture
    - Draw on canvas/picture
    - Audio play
    - Audio record
    - Geolocation button
“Applet name”   Name for an applet, displayed on the admin panel and app.
“Applet description”   Description of an applet for the end user.
“Activity name”   Name for an activity.
“Activity description”   Description of an activity for the end user.
“Preamble”   Information about an applet presented on the first screen of the applet.

What can I do if I lose my applet password?

In order for MindLogger to keep your response data completely secure, we have designed the security around the user’s response data to be impenetrable, but that means that you cannot change or reset the applet password. If you have lost your applet password, you have lost all previously collected response data from your users.

You can duplicate your applet and create a new password to retain the applet content and begin to collect new user data, however. We suggest that all applet passwords be stored in a central location outside of MindLogger with tools like LastPass or 1password.

In order to access response data, you need to have the right role and applet password. If you grant access to an individual with a manager or reviewer role, that individual will also need the applet password to see any user data. Once that individual’s role is removed from the applet, that individual can no longer access user data.